PF and ESI registration
Employer registration with EPFO and ESIC, plus the monthly cycle that starts the moment you register.
What the fee covers
- EPFO and ESIC applicability assessment
- Employer registration on Shram Suvidha
- UAN generation and employee onboarding
- Contribution rate and deduction setup
- First month return filed with you
Professional fee
4,999
professional fee, no government fee for registration
- Timeline
- 7 to 12 working days
- Filed with
- EPFO and ESIC
The month after registration is the real work
Provident fund applies at twenty employees and Employees State Insurance at ten in most states, but registration is the easy half. What follows is a monthly cycle: contributions computed, the electronic challan filed, and both paid by the fifteenth.
Companies incorporated through SPICe+ are allotted PF and ESI numbers at birth and often assume that means they are covered. Holding an unactivated number is not compliance, and the damages on late provident fund payments escalate the longer the gap runs.
Best suited to
- Employers approaching the headcount thresholds
- Companies whose incorporation already allotted PF and ESI numbers
- Businesses hiring their first salaried employees
- Employers with a compliance notice from EPFO or ESIC
Documents you need
- PAN of the business and of the proprietor, partners or directors
- Certificate of incorporation or partnership deed
- Proof of the place of business
- Employee list with dates of joining, salary and Aadhaar
- Cancelled cheque and bank details
- Digital signature of the authorised signatory
Scanned copies are enough to begin. We check every document against the department's current format before filing, because a rejected form costs more time than a resubmitted scan.
How the filing runs
Get free consultationApplicability check
Headcount and salary levels decide whether each of the two applies, and they apply at different thresholds.
Registration
Both registrations are filed through the Shram Suvidha portal, with the establishment details and employee schedule.
Employee onboarding
UANs are generated or linked for each employee, and ESIC insurance numbers are allotted.
Monthly cycle
We set up the ECR and contribution schedule so the first month is filed on time rather than discovered late.
What it costs
4,999
professional fee, no government fee for registration
Typical timeline: 7 to 12 working days
Get free consultationTen percent below any comparable quote
Send us a written quote from another online filing platform for the same scope of work. We do the same filing for ten percent less, and the difference is shown in your quote before you pay anything.
- Applies to professional fees on like for like scope and turnaround
- Government fees and stamp duty are statutory and are charged at actuals by everyone
- The quote you send has to be current and in writing
PF and ESI questions
At what headcount do PF and ESI apply?
Provident fund becomes mandatory at 20 or more employees. Employees State Insurance becomes mandatory at 10 or more in most states, and covers employees earning up to 21,000 rupees a month. You can also register voluntarily below those numbers.
What are the contribution rates?
Provident fund is 12 percent from the employee and 12 percent from the employer on the wage base. ESI is 0.75 percent from the employee and 3.25 percent from the employer.
Our incorporation already gave us PF and ESI numbers. Are we registered?
SPICe+ allots the numbers at incorporation, but the establishment still has to be activated and the employer has to start filing once the thresholds are crossed. Holding an unused number is not compliance.
When are contributions due?
Both are monthly and due by the fifteenth of the following month. Late payment attracts interest and damages, and PF damages in particular escalate with the length of the delay.
Talk to a CA about pf and esi
Send your details and a chartered accountant calls you back with the document checklist, the timeline and the exact cost for pf and esi.
Reach us directly
22-1-3 Rajapangal Road, 7th Line, Ongole, Andhra Pradesh 523001. The office is open 10am to 7pm, Monday to Saturday, and WhatsApp and phone are answered around the clock.